Add team members to a calendar event

Calendar participants are existing members of your Role.so team. Adding someone makes the event part of their My agenda in the shared team calendar. It does not send an email or an external calendar invitation.

Add an organizer and participants

1. Open the team calendar and create an event, or open an event you can edit.
2. Choose the person responsible for the event in Organizer.
3. Under Internal participants, select Add a team member, then choose each colleague who should attend. You can remove a participant by clearing their checkbox.
4. Save the event.

The event stays visible in the team calendar. The organizer and selected participants can find it with the My agenda filter. For an overview of the calendar and its filters, see Use your team calendar.

Who can be selected?

Only active team members are available. If a colleague is not listed, invite them to the team first from Team settings, then ask them to accept the invitation.

The organizer and team owner can edit, complete or cancel the event. If you choose another colleague as organizer, the team owner and that organizer will have edit access; creating the event does not by itself give you ongoing edit access.

Candidates and external attendees

Candidates are not calendar participants, even when the event is linked to their application. The candidate and job fields only connect the event to Role.so records; they do not give candidates access or send them an invitation. Google Calendar and Outlook connections are not available yet. To include an external attendee, add a meeting URL in Location or meeting link and share it with them separately.